Posts Tagged ‘projectmanagement’

The Volatile World

November 16, 2019

Is your business life ‘Volatile’?

Vocano

Well don’t panic, you are certainly not alone, but you should accept that you are part the ‘VUCA’ world today!

V = Volatility: the nature and dynamics of change, and the nature and speed of change forces and change catalysts.

Meaning: Liable to change rapidly and unpredictably, especially for the worse.

In a Forbes article ‘What Does VUCA Really Mean?’ Jeroen Kraaijenbrink writes: ‘Volatility refers to the speed of change in an industry, market or the world in general. It is associated with fluctuations in demand, turbulence and short time to markets and it is well-documented in the literature on industry dynamism. The more volatile the world is, the more and faster things change’.

The key here is speed of change and the variability of that change.

The days of nice 3, 4, 5-year plans are long, long gone, yes, there might be some long-term strategy associated to a vision but not at a detailed planning level. The days of starting a project or program and having a clear view of the business landscape that you have to lead that change across is also long gone. Who knows what might suddenly be needed by the organisation? Change in speed and direction driven by competitors, by the market, by the government, even by the people?

Despite the dictionary meaning of ‘Liable to change rapidly and unpredictably, especially for the worse’ such volatility should not be seen as a bad thing and that it automatically leads to a ‘worse’ situation. Instead that volatility, and associated change, is caused by a real need. It should also be considered that only not keeping pace with the volatile demand is what causes any business situation to worsen.

And so, the question has to be ‘How can we prepare ourselves to move at the speed required and to be flexible in our approach in order to meet volatility with stability?’.

Understanding the dynamics of change is a great start. What is it that makes change happen, what or who initiates this, and who or how can you overlay that change of the current business activities – in a rapid and realistic manner?

Having a change orientated culture and people ready to behave in a collaborative and business agile way is another.

Achieving true stability is probably beyond the possible in the modern business day but accepting a degree of volatility as the ‘norm’ is a very good way to view the world as relatively ‘stable.

Webinar

Join myself and Neil Derbyshire from Clarizen on the morning of 5th December where we will address the 4 main challenges of VUCA (volatility, uncertainty, complexity and ambiguity) and how working in a business agile mind-set can bring the rewards of stability, certainty, simplicity and clarity to your day-to-day work.

Join this free webinar to learn first-hand how:

1.    VUCA can be used as a catalyst to bringing change in your day-to-day world

2.    How a business agile mind-set will help bring stability, certainty, simplicity and clarity to your role

3.    How technology can help you overcome challenges in a VUCA world

4.    What can businesses do today to prepare for challenges in the future

Register your interest today to avoid VUCA now and in the future!

https://mkt.clarizen.com/webinar-register-how-to-become-business-agile-in-a-VUCA-world.html

Let’s Un-VUCA the VUCA world!

Peter Taylor is a change expert who has advised many other organisations on Change and Project strategy.

He is also the author of the number 1 bestselling project management book ‘The Lazy Project Manager’.

More information can be found at www.thelazyprojectmanager.com

Free Project Management Software Selection Advice

July 29, 2019

No Meerkats (or Opera Singers)

Crozdesk.com is the most advanced business software discovery platform out there.

https://crozdesk.com/operations-management/project-management-software/quote-form/the-lazy-pm

Check it our for free AI powered selection recommendations, based on your input criteria, for you and your organisation – today

No Singing Required

The Balanced PMO

July 25, 2019

Balance2

As with most things in life (and business) getting a balance right can prove far more effective, especially in the long run, than having a single focus that ignores other key elements.

The same is true of the PMO.

A balanced approach will definitely pay dividends and will not only ensure that the PMO is as effective and efficient as possible but will also aid the acceptance of the PMO by the rest of the organisation.

For example, if your PMO is created solely with the purpose of being the ‘project police’ then you will be in for a very short run. No doubt the role of policing projects is one part of the PMOs responsibility but not the only part, such an approach may work for a short period of time but it is not sustainable. And if your PMO is focused on firefighting then again it will work for a while but not beyond a certan point as it is demoralising to only work on problem projects and deal with escalating issues. Far better is to prevent the fires from even starting.

One way to achieve such a balance in the PMO is to consider structuring your efforts under what I call the ‘5 Ps’:

  • P = People
  • P = Process
  • P = Promotion
  • P = Performance
  • P = Project Management Information System

5Ps

It may be tempting to just think of the PMO as all about the process, the means to ensure that good project management is achieved through methodology and quality assurance etc but that ignores the people side.

And it may be that your consideration is towards the project management community and your focus is drawn towards the people (projects are all about people after all) and so you direct your efforts as a PMO leader towards training and team building etc but this ignores the project mechanics.

You may also accept the need to build a good tracking and reporting system, supported by an investment in a project management information system, to deliver the visibility of project health and progress towards business goals.

But without the inclusion of a promotional program it could well be the case that all of the good work you, and your team, achieve in the areas of process and people will go unnoticed and unappreciated by both your peers and the executive.

As for what tools to use, well that can be tricky to work out (and time consuming) but you do need the right tools for the job – as an idea why not check out this neat way of getting some tools suggestions that really fit your needs https://crozdesk.com/operations-management/project-management-software/quote-form/the-lazy-pm

The best PMOs balance all of this to achieve the most effective development of capability, representation of capability and sharing of capability and achievement.  

Author:

Peter Taylor is a PMO expert who has built and led five global PMOs across several industries and has advised many other organisations on Change and Project strategy.

He is also the author of the number 1 bestselling project management book ‘The Lazy Project Manager’, along with many other books on project leadership, PMO development, project marketing, project challenges and executive sponsorship.

In the last few years, he has delivered over 350 lectures around the world in over 25 countries and has been described as ‘perhaps the most entertaining and inspiring speaker in the project management world today’.

His mission is to teach as many people as possible that it is achievable to ‘work smarter and not harder’ and to still gain success in the battle of the work/life balance.

More information can be found at www.thelazyprojectmanager.com